St. Nicholas School is seeking to appoint a dedicated and highly organised Office Secretary to join our team at the Alphaville campus. Key Responsibilities - Provide day-to-day administrative support to the Head of Section, including managing the diary, scheduling appointments, and dealing with calls and emails as required; - Ensure school systems, calendars, and class lists are accurate and kept up to date; - Communicate effectively with parents, Heads of Department, teachers, and other areas os departments of the school; - Support the organisation of school trips, ensuring compliance with legal requirements, health and safety standards, and best practice in relation to administration and logistics; - Liaise with travel agencies and venues, and arrange transport when necessary; - Provide general office support, including correspondence, translations and logistics. - Comply with school policies on data security and LGPD (data protection) legislation. Required Skills and Attributes - Resilient and capable of maintaining high performance under pressure in fast-paced and constantly changing environments; - Excellent communication skills in both Portuguese and English; - Strong interpersonal skills;Proactive, with the ability to work independently and collaboratively; - Highly organised, efficient, and objective; - Methodical approach, with strong attention to detail and deadlines; - Proficiency in computer use and knowledge of database systems. We offer: - A competitive salary (Brazilian CLT work contract). - Medical and dental insurance. - Life insurance. - Lunch and breakfast at our restaurant. - Up to three paid days off per year (according to our personal day policy). Please note that occasional Saturday work may be required to support school programs. Join us in creating a nurturing and enriching environment where we prepare each child for their own success. Our school is dedicated to safeguarding and promoting the welfare of all students. We prioritise creating a safe, supportive, and inclusive environment. All applicants will undergo comprehensive background checks to ensure the highest standards of safety and care for our community.